Cold email CRM tools have revolutionized the way sales teams approach outreach strategy. With advanced technology, these tools ensure your teams connect with prospects with ease. 

But with a market flooded with options, how do you choose the right one?

In this guide, we will walk you through the clutter and help you select the cold email CRM solutions that promise to elevate your sales strategy.

Let’s get started and transform your cold email campaigns!

Best Cold Email CRM Tool to Simplify the Outreach Process

QuickMail: Provides 4X More Results From Outreach Efforts

QuickMail follows an omnichannel approach to address the pain points faced by sales teams and agencies managing and executing cold outreach campaigns. 

By integrating automation and personalization, QuickMail streamlines the cold outreach process.

Scale Your Cold Outreach Without Relying On Traditional Cold Emails

 With QuickMail, scalability is no longer an issue.

Whether you want to increase your outreach volume or target multiple niches simultaneously, QuickMail simplifies the process. 

QuickMail works by adding multiple inboxes to your email strategy. This eliminates the need to manage duplicated campaigns or switch between accounts.

The streamlined approach leaves you free to focus on nurturing leads and closing deals. 

Automated Process For Every Task

Time is of the essence in sales, and QuickMail understands that. 

With QuickMail, you can automate every aspect of your cold email campaign, saving you valuable time and effort. This allows you to concentrate on more critical tasks like crafting compelling messages and engaging with prospects.

Some automated processes you can expect with QuickMail:

  • Automatically import prospects from various sources, including Google Sheets

  • Set up automated email sequences for follow-ups

  • Categorize responses based on sentiment, allowing for tailored follow-up strategies

  • Automatically personalize emails with prospect-specific details to increase engagement rates

  • Track the performance of your campaigns with automated analytics and reporting

With just a few clicks, QuickMail helps you set up automated workflows while you focus on driving your business forward.

Manage All Your Sales Conversations From A Centralized Inbox

Keeping track of replies and managing conversations across multiple inboxes can be overwhelming.

However, QuickMail offers a centralized inbox that enables you to oversee all interactions from one place.

With QuickMail’s single inbox view, you can track and respond to messages across different platforms without switching between accounts or tools.

Quickmail also lets you assign reply responsibility to any member of the team regardless of who sent the first message.  It boosts deal cycles when you handle replies as a team. 

Email Deliverability Optimization

QuickMail ensures more of your messages land directly in your prospects' inboxes - NOT in their spam folders. 

The cold email CRM provides continual monitoring of the health of your sending domain.

This identifies potential issues that could harm your deliverability before they become problems.

The sending algorithm includes variable times between each send to appear human. This makes it more likely for emails to land in the inbox and not be recognized as an automation - sending you to the promotions folder. 

The combination of sophisticated techniques and tools avoid spam filters so your email efforts aren't in vain.

Testing and Deeper Analytical Insights

QuickMail equips you with advanced analytics tools that provide actionable insights into your campaign performance.

Here are some ways it enhances your campaigns:

  • Test different email templates to see which designs and formats resonate best with your audience

  • Experiment with various subject lines to identify which ones capture attention and lead to higher open rates

  • Try out different content strategies, such as personalized introductions and varying call-to-actions to see what drives the most engagement and responses

  • QuickMail provides detailed analytics on each test. The transparent insights ensure you make informed decisions based on actual performance metrics


QuickMail offers flexible pricing plans designed to suit businesses of all sizes. Plus, with a 14-day free trial, you can explore all the features that QuickMail offers risk-free.

Alternate Cold Email CRM Tools 

  1. Hubspot

Hubspot stands out as a CRM and natively integrates with QuickMail.

It automates all campaign-related tasks, including email list management. This makes it easy to divide contacts based on different criteria. 

Let’s say you are the business owner of “Jenny’s Java Jars” and want to segment the contact list based on the eco-friendly preferences of customers. 

With Hubspot, you can precisely categorize your readers and ensure highly targeted communication. 

Moreover, HubSpot allows the direct import of contact details from various sources like Excel, CSV, or directly from your website forms. 

Other key features of this CRM tool include:

  • Automated marketing workflows

  • Detailed contact segmentation

  • Customizable email templates and marketing assets

  • Lead scoring and nurturing


HubSpot offers a flexible pricing model to accommodate the needs of different businesses. This includes a free version with basic features for startups.

  1. Pipedrive

Pipedrive is a smart CRM tool for managing your sales and keeping track of deals. It integrates natively with QuickMail and helps you see your sales pipeline clearly.

Pipedrive ensures that all communication with clients is recorded and accessible in the future.

Additionally, Pipedrive offers customizable reports and dashboards. This gives deep insights into sales performance. It also helps identify opportunities for improvement.

The automation capabilities of Pipedrive reduce manual tasks. This way, you can focus more on engaging with prospects and closing deals.

The key features of Pipedrive include:

  • Email syncing

  • Email tracking

  • Bulk emailing

  • Customizable templates


Pipedrive has plans for different budgets, starting from $14.90/per month for a basic plan. However, if you have custom needs and a large-scale business setup, you can opt for the Enterprise package at $99/per month. 

  1. Salesforce

Salesforce is another powerful email CRM tool for managing customer relationships, boosting sales, and ensuring effective marketing efforts. 

It is ideal for businesses of all sizes who require flexibility and scalability in their tool stack.

Plus, it integrates seamlessly between your email marketing campaigns and customer management activities. Using Zapier to connect QuickMail and Salesforce supercharges your outreach efforts.

This ensures that every interaction with your consumer base is personalized and timely. 

Key features of Salesforce include:

  • Automated email workflows

  • Email template builder

  • Email performance tracking

  • Personalized email marketing campaigns


Salesforce offers several pricing tiers to fit different needs:

  • Essentials: Starts at $25/month per user for small businesses wanting to start with CRM.

  • Professional: Starts at $75/month per user for complete sales and customer support.

  • Enterprise: Starts at $150/month per user for advanced customization and more features.

  • Unlimited: Starts at $300/month per user for all Salesforce capabilities without limits.

What Features Should I Look for in a Cold Email CRM Tool?

When selecting a cold email CRM tool, it's essential to consider a range of features that can impact the effectiveness and efficiency of your outreach campaigns. Here are some features you should look for:

  • Integration with your outbound tool

  • Personalization in campaigns

  • Ai-assisted follow-ups

  • Analytics and reporting

  • Integration with other platforms

  • User-friendly insights

  • Tools to segment your audience based on different criteria (demographics, behavior, engagement)

  • Pre-designed email templates and content suggestions

  • A/B testing

How Do I Determine Which Cold Email CRM Tool Is Best for My Business?

Choosing the right cold email CRM tool depends on several factors, such as:

  • The size of your team

  • The complexity of your sales cycle

  • Features you require in the CRM

Can I Integrate Cold Email CRM Tools With My Existing Email Accounts?

Yes, some cold email CRM tools, including QuickMail, are designed to integrate seamlessly with popular email platforms like Gmail and Outlook. 

This integration allows you to manage your outreach campaigns directly from your existing email account, streamlining your workflow and making the process more efficient.

Can I Use These Tools for Purposes Other Than Cold Emailing?

Yes, cold email CRM tools are designed to offer functionalities that support broader sales and marketing activities.

This can include lead management, sales pipeline visualization, customer relationship management, and engagement tracking across multiple channels.

Final Thoughts

Choosing the right cold email CRM is crucial for enhancing your sales outreach and efficiency. 

Each tool we've explored offers unique benefits to make your email marketing process more efficient and your engagements more meaningful.

However, it’s essential to find one that fits your specific needs.

While there are many options to choose from, QuickMail distinguishes itself as a robust solution. It's a platform that's built to solve pain points in sales outreach through an omnichannel approach.

Unlike others, when you sign up for Quickmail, you do not have to pay separately for advanced omnichannel outreach and CRM. Instead, you get all the benefits within one system. 

To truly understand how QuickMail can fit into your sales ecosystem, consider leveraging our 14-day free trial. This step could be the game-changer in optimizing your outreach and elevating your sales results.