Yesware, Outreach, and QuickMail can all help you run cold outreach campaigns. However, each platform has unique benefits and targets a slightly different type of user.

In this guide, you’ll learn who each option is for, as well as their pros and cons, so you can start running outreach with the right tool for your unique needs.

Let’s first dive in by giving you a quick breakdown of each platform.

Yesware vs. Outreach vs. QuickMail: Compared


QuickMail

Yesware

Outreach

Best for

Small to medium-sized companies, outreach companies

Small businesses or teams using Salesforce

Large enterprise companies

Send personalized cold emails with automated follow-ups

✅

✅

✅

Create multichannel campaigns

✅

✅

✅

Automate your LinkedIn outreach

✅

❌ Manual only

❌ Manual only

CRM integration

✅ Native integrations with HubSpot and Pipedrive, integrate with any CRM via Zapier

Salesforce only

Salesforce and Microsoft Dynamics 365

Email deliverability tools

✅ Email warm-up, deliverability reports, blocklist checks

❌

❌

Analytics

Advanced metrics and sentiment analysis reporting

Standard metrics

Standard metrics

Agency dashboard

✅

❌

❌

Cost per user

Add unlimited team members at no cost

Pay a minimum of $45/seat/month

Pay per seat, request a demo for custom pricing

Price

Plans begin at $49 per month for unlimited seats and 30,000 monthly emails. Start with a 14-day free trial.

From $45/seat per month for unlimited campaigns and teams

Request a demo to get a custom quote.


Now, let’s analyze each platform in detail.

Yesware Overview

Yesware is an email outreach tool made for sales teams who need a lightweight tool to run regular outreach. With lots of features, you can prospect, schedule personalized emails, follow up, and track results.

The platform lives inside your Gmail or Outlook inbox, so it’s perfect if you only send low-volume campaigns once every so often. There are handy tools like a built-in meeting scheduler app, which makes it easy to coordinate timing and book intro calls with prospects.

Despite being more simplistic, Yesware has a dedicated Salesforce integration with two-way sync. That means it could be a good option for large companies using Salesforce that don’t yet have a cold email program in place.

Overall, it’s a good option for your cold email needs.

Who Is Yesware Best For?

Yesware’s features offer the standard capabilities an average cold emailer needs:

  • Adding personalization to your email templates

  • Scheduling multi-step campaigns

  • Tracking whether prospects engage with email attachments

  • Accessing an overview of how campaigns are performing

That said, there are some limitations to Yesware depending on your needs.

For example, there are no email deliverability tools built-in. Compared to platforms like QuickMail that have free email warm-up integrations, email blocklist monitoring, and regular deliverability reports, that’s definitely an important omission from the feature set. There’s also no shared inbox, so if you’re a larger team, managing replies in Yesware will be a challenge.

Where it does excel is helping you boost productivity for individual cold emailers. Because it works inside your inbox, there’s a relatively small learning curve. The analytics include all of the standard cold email metrics you would expect, but there’s no advanced analytics such as the sentiment analysis available in QuickMail.

What's Missing from Yesware?

Yesware is a good option if you’re working with Salesforce. There’s a dedicated integration offering two-way sync. However, Yesware doesn’t have native integrations with other CRMs like Pipedrive or HubSpot, and it also lacks a Zapier integration so you can’t easily build automated workflows yourself. 

If you’re not using Salesforce you’ll need to settle for manual data transfer, but the easier option would be to use another platform like QuickMail that offers more flexibility around integrations.

Yesware is also lacking tools for teams operating at scale.

One example that was mentioned above is the lack of Inbox Rotation. In QuickMail, Inbox Rotation allows you to spread your email sending volume across different inboxes. This ensures you never exceed your inbox send limits and improves overall deliverability. It’s an essential feature for teams using QuickMail to send emails at scale.

Some users on G2 also highlight that Yesware’s email cadence personalization can be limited, and at times, the email analytics can have issues like misreporting email opens and clicks.

Source: G2

In QuickMail, you can personalize every step in your campaign, whether it’s an email, LinkedIn connection request, SMS, or cold call script. Every touchpoint is tracked and you’ll have clear data on what works, and what doesn’t.

Despite its drawbacks, Yesware is a good platform for sending low-volume email campaigns and running your workflow from the comfort of your existing inbox. 

Yesware Pros and Cons

Pros

  • Compatible with Gmail and Outlook, allowing you can schedule campaigns directly from your inbox

  • You can add multi-channel steps like LinkedIn outreach messages, but these have to be executed manually by your team — QuickMail does it automatically.

  • Salesforce integration makes it simple to sync data between the two platforms, but there aren’t integrations with other popular CRMs.

Cons

  • According to users on G2, there are restrictions on editing campaigns once they’re live, making optimizing campaigns difficult.

  • Yesware doesn’t automatically detect when prospects reply on a different email address, even if it’s from the same domain. QuickMail’s Opportunities Inbox automatically pulls in any response or new person added to a reply thread.

  • Only integrates with Salesforce as a CRM, which limits companies using alternative options.

Outreach Overview

Outreach.io is a sales platform that’s best for large businesses wanting a unified place for all sales activity.

With this platform, you can build personalized outreach email sequences. Once a prospect replies, you can track each conversation and quickly see how many in-progress opportunities your team handles. There are also call recording tools that allow you to track sales conversations.

Outreach then uses conversation intelligence to identify buyer intent signals and help your team take action on the accounts that are most likely to purchase.

In short, it’s ideal for teams that need a one-stop place to manage sales interactions, from start to finish. However, if you’re not an enterprise-level company with an in-house sales team, the price will be too high. There’s also no agency-level features, so it’s not right for you if you run outreach for multiple clients and accounts.

Who Is Outreach Best For?

Outreach is best suited to larger enterprise-level companies that need one platform to create sales pipelines and manage deals. If that resonates with you, then it’s worth requesting a demo to see if it’s a fit for your company.

If you want to run outreach and work in a small or mid-sized business, Outreach will be too expensive and the benefits aren’t there if you don’t work at an enterprise-level company. 

If you work at an agency, Outreach will be a poor fit because it doesn’t have the features you’ll need on a daily basis to automate your outreach across multiple channels, manage different client accounts, or improve deliverability across different inboxes.

In contrast, Yesware is best for small businesses or teams that use Salesforce. QuickMail is for teams that want to run end-to-end outbound campaigns across multiple channels on one platform. 

What's Missing from Outreach?

Outreach has plenty of helpful features, but there are limitations worth knowing about before you sign up.

One common theme among user reviews on G2 is that the user interface can hurt your productivity. Users say that the UI takes a while to get used to and, even then, isn’t intuitive. If you’re operating a sales team with 20+ reps and they’re all losing time, that’s costing your company a lot of money. 

Reviewers also claim there’s a lack of reliable support when they encounter problems, which isn’t ideal if your team relies on the tool to generate sales.

Source: G2

Other users highlight that the platform doesn’t offer real-time updates, so it’s hard to keep track of sales activity. As a result, interested prospects don’t get a response as quickly as they should.

Another recurring concern user reviews have about Outreach is the price. It’s cost-prohibitive for even fast-growing companies because you’re charged per user and locked into long contracts.

If you need team collaboration at no extra cost, then QuickMail is the better option.

Outreach Pros and Cons

Pros

  • Robust platform that contains tools to manage leads from initial contact through to closing the deal, but most features are only relevant if you’re part of a large in-house sales team at an enterprise company. 

  • Features to track and estimate pipeline for one company account.

  • The campaign builder makes it easy to create multi-channel outreach cadences, but you do have to execute the LinkedIn steps manually.

Cons

  • Most companies don’t need all of the features that Outreach includes, and you’ll be paying a high price even if you don’t use them.

  • Users report that there are issues with how new prospect activity syncs, which can cause delays in your team’s response time to interested prospects.

  • Not made for small-medium-sized businesses or agencies. Only suitable for enterprise sales teams.. 

QuickMail: The Best Alternative to Yesware and Outreach

If you’re looking for an alternative to Yesware and Outreach, QuickMail is for you.

QuickMail is an all-in-one outreach platform offering a wide range of capabilities:

  • Build personalized multi-channel cold outreach campaigns with automated follow-ups.

  • Connect with decision-makers on LinkedIn automatically.

  • Add cold call steps to build a more personal connection.

  • Track every key metric with advanced analytics to analyze and improve performance.

  • Land in the primary inbox every time with advanced email deliverability tools.

Let’s look at some of the reasons why QuickMail is worth considering.

Who Is QuickMail Best For?

QuickMail’s outbound tools are for any business that wants to start more conversations with their perfect prospects.

You can bring as many team members as you need, integrate QuickMail with any other tool in your sales arsenal, and quickly build personalized outreach campaigns.

If you run a lead generation agency, QuickMail’s agency dashboard gives you an overview of all client accounts and team member permissions. Easily access details on every campaign your agency is running for clients and identify any campaigns that need optimizing.

5 Key Benefits of Using QuickMail for Your Sales Outreach

1. Deliverability at the Core of the Platform

QuickMail’s outreach tools have been in use by fast-growing companies and agencies for 9+ years now.

If you’re just starting out, QuickMail’s native integration with MailFlow means you can effortlessly warm up your email inbox and build trust with email service providers (ESPs). You get deliverability scores, inbox reporting, and domain monitoring to ensure your campaigns always land in every prospect’s primary inbox.

The platform uses a Gmail-approved API for sending emails with the best possible deliverability. Emails sent with QuickMail have randomly generated metadata, so ESPs can’t block emails sent from the platform. That’s why companies sending 40,000+ emails each day trust us for their outreach needs.

Neither Outreach nor Yesware have an integration with an email warm-up platform or include deliverability reporting, making QuickMail the best option.

2. Send Multichannel Outreach Campaigns with Automated Follow-Ups

QuickMail makes it easy to build personalized outreach campaigns.

When building a campaign, you can choose between email steps, LinkedIn outreach, cold calls, SMS, or even creating manual tasks for your team. You can add as many steps as you need to get a response.

Each touchpoint can be uniquely personalized using attributes. Attributes are fields taken from your prospect list and automatically added to your outreach, so every prospect receives a unique template tailored to their business and needs.

If a prospect doesn’t reply, you can schedule another email, LinkedIn, or cold call step to go out after a delay of your choice. By spreading your outreach across multiple channels, you have the best chance of getting a response.

3. Agency Dashboard to Improve Client Management

For agencies running outreach for multiple clients, QuickMail makes life easy.

Agencies can access a dashboard with an overview of every client account and client campaign performance.

Additionally, there’s an audit log that allows you to monitor all the actions taken by your team to ensure everyone is on track to complete their tasks.

If a campaign encounters a problem, you can search the audit logs for any recent changes made, identify the issue, and solve it.

Your team can also leverage the shared Opportunities inbox. This shared inbox pulls in all replies from across different campaigns. You can assign team members to specific conversations, leave notes on different accounts, and stay on top of every response.

QuickMail even detects if your prospect starts a new thread or copies a team member and brings them into your Opportunities inbox.

4. Collaboration Made Simple

Yesware and Outreach both require you to pay for every team member using the tool. QuickMail allows you to add unlimited team members to your account, no matter which plan you choose. There’s no need to share login details or spend thousands of dollars in excess fees each month just to collaborate with your team.

Each QuickMail plan comes with a generous number of inboxes to send emails from, and if you need more, you can add them. 

You can then use QuickMail’s inbox rotation tool to spread your email sending volume across separate inboxes to improve deliverability.

At the start of a campaign, all you need to do is select the inboxes you want your campaign to send from. QuickMail automatically distributes your send volume across these various inboxes.

This process makes it easy to build workflows that rely on multiple team members. Managers can easily delegate responsibility and turn your outreach system into a team sport.

5. Advanced Metrics to Help You Optimize Performance

We know how important data is to your decision-making process. QuickMail is packed with advanced metrics to help you optimize your outreach and get more replies.

With QuickMail, you can track every essential metric:

  • Email open rate

  • Reply rate

  • Click-through rate

  • Bounce rate

  • Unsubscribe rate

On top of that, QuickMail sends even more data your way:

  • Track email open rates by the date when you sent the emails.

  • Learn why people unsubscribe using sentiment analysis.

  • Get stats on the number of positive replies vs. total replies.

Depending on the sentiment of a response, you can even automatically assign a prospect to a new follow-up campaign, saving your team from having to do it manually.

You can also run unlimited split tests to compare email copy variations or value propositions. QuickMail data shows calls to action (CTAs) can impact your response rates by 40%, so you need to be able to run your own tests at scale.

Finally, QuickMail’s advanced analytics are delivered in easy-to-use dashboards that anyone on your team can understand and leverage to drive more revenue.

Get Started with QuickMail

Yesware and Outreach are good tools, but QuickMail offers more powerful features to help you start more conversations with qualified decision-makers.

When you’re ready to get started, you can try it risk-free with a 14-day trial of any plan.