49% of B2B marketers in the US are facing budget cuts in 2024. Marketing is getting more expensive than ever–global ad spend is expected to grow by 10% and with increasing competition, it can be difficult for your cleaning business to stand out. 

Cold outreach, however, can help you reach potential clients directly and bypass traditional marketing challenges. Though it may seem daunting, it’s an effective way to connect with decision-makers and secure new contracts.

Whether you're a new business owner, or just looking for more effective ideas, we’ll explore how cold outreach can help you grow your commercial cleaning business.

This article will cover strategies for identifying target businesses, crafting personalized messages, and following up to close deals.

Ready to attract more clients and expand your commercial cleaning business?

How To Get Clients for a Cleaning Business Using Cold Email

1. Address the High Competition in the Cleaning Industry

The cleaning industry is highly competitive, making it essential to stand out to attract new clients. Traditional marketing methods like print ads or radio commercials can be expensive and less targeted. This is where cold outreach becomes an ideal strategy.

80% of buyers prefer to be contacted by email and cold outreach lets you proactively reach potential clients who might not know about your services but need cleaning. 

By directly approaching these prospects, you can differentiate your company and showcase your unique value. This helps you overcome the high competition in the cleaning industry.

2. Reach Facility Managers and Decision-Makers Directly

In the commercial cleaning industry, facility managers and decision-makers are crucial. They manage the cleanliness and maintenance of their facilities and choose the cleaning company that best meets their needs.

Cold outreach provides a direct line to these key decision-makers, allowing you to bypass intermediaries. This outreach isn’t limited to email; it includes LinkedIn as well. 

LinkedIn users have two times the buying power of the average online audience, with four out of five users driving business decisions

LinkedIn is an excellent platform for connecting directly with facility managers, showcasing your credible profile, and engaging in personalized conversations. By presenting your value proposition and building relationships, you can increase your chances of getting  new clients for your cleaning business.

3. Cost-Effective Compared to Traditional Marketing Methods

Cold email outreach is more cost-effective than traditional marketing methods. Traditional advertising channels like Facebook ads, TV commercials, and billboards often require significant financial investments and may not always reach the right audience. 

With cold outreach, you can use tools like email, LinkedIn, and phone calls to connect directly with potential clients without a substantial upfront investment. 

By focusing on a targeted list of prospects, you can optimize your resources and achieve a higher return on investment.

By leveraging cold outreach, commercial cleaning companies can overcome industry challenges, reach decision-makers directly, and cost-effectively generate measurable results. 

This strategy helps you stand out in a competitive market and attract the clients you need to grow your business.

A man wearing gloves holding a cleaning rag

6 Best Ways to Get Clients for Your Cleaning Business Using Cold Outreach 

1. Timing Your Outreach to Align with Budget Planning Cycles of Businesses

Timing is crucial in cold outreach for commercial cleaning services. Align your outreach with the budget planning cycles of businesses to improve your chances of success. Many companies review their budgets at the end of the fiscal year or quarter.

Additionally, busy periods for commercial cleaning contracts can include times before the start of the academic year for student accommodations, post-holiday seasons for retail stores, or spring cleaning periods for offices.

Research your target clients to understand their budget planning and cleaning needs, and align your outreach efforts with the optimum time for response rates.

2. Personalizing Communications to Build Trust

Personalization is key in cold outreach. Research each potential client’s specific needs and pain points. 

Tailor your communications to address these specific concerns and demonstrate how your cleaning services can solve their unique challenges. 

Here are some examples:

Type of BusinessCommon Pain PointPersonalized Message Example
Large Office ComplexMaintaining cleanliness in high-traffic areas"We specialize in keeping high-traffic areas spotless, ensuring your office always looks professional."
Healthcare FacilityStringent sanitation protocols"Our services include thorough sanitation processes that meet healthcare industry standards."
Retail StorePost-holiday cleanups"We provide detailed cleaning services to help your store recover from the busy holiday season."
Student AccommodationTurnover cleaning between academic terms"We offer efficient turnover cleaning to prepare your student accommodation for the new term."

This personalized approach shows you value their business and builds trust, increasing the likelihood of conversion.

3. Demonstrate Success with Case Studies and Client Testimonials 

Showcase your expertise and credibility by leveraging case studies and client testimonials. Highlight successful projects, such as improving cleanliness standards in a corporate office or providing reliable cleaning services for a chain of retail stores.

Detail the challenges faced, such as high-traffic areas or specialized cleaning requirements, and the results achieved. Include real client testimonials and positive reviews that speak to the quality and value of your services. Demonstrating your track record of success instills confidence in potential clients and sets you apart from competitors.

4. Continuously Improving Your Outreach Strategy Based on Client Feedback

Client feedback is invaluable for refining your cold outreach strategy. Regularly ask clients for feedback on their experience with your outreach and services. Use their input to identify what worked well and areas for improvement.

Incorporate A/B testing to experiment with different messages, subject lines, and approaches. Analyzing the results helps you optimize your strategy and increase its effectiveness over time, ensuring you stay aligned with the needs and preferences of your target market.

5. Building Long-Term Relationships with Clients Post-Outreach

Cold outreach is just the beginning of building long-term relationships. Once you secure a new client, focus on nurturing the relationship. Provide exceptional customer service and consistently deliver high-quality cleaning services. Offer regular check-ins to ensure satisfaction and address any concerns promptly.

Implement a feedback system to gather client input and make adjustments as needed. Building long-term relationships turns one-time clients into loyal customers who continue to rely on your services and provide referrals.

6. Clean Email Lists for Increased Deliverability

Spam emails make up 45% of all emails sent globally. Maintaining a clean email list is essential for effective cold outreach. Remove inactive or invalid email addresses regularly to ensure your emails reach the intended recipients. 

Use email verification tools to check the validity of email addresses before adding them to your list.

Keeping your email list clean reduces bounce rates, improves deliverability, and increases the chances of your message being seen by potential clients.

Tools and Resource Ideas to Help You Get Cleaning Clients Fast 

To maximize the effectiveness of your cold outreach campaigns and get more clients for your cleaning business, it’s crucial to use the right tools and resources. 

These tools streamline your outreach processes, optimize your strategies, and improve efficiency. Here are some key tools to help you get cleaning clients fast:

Automating Your Cold Outreach Campaigns: QuickMail automates personalized email sequences and follow-ups, streamlining the outreach process and ensuring consistent communication with potential clients. Additionally, QuickMail’s LinkedIn automation helps you reach potential clients on multiple channels, expanding your reach and connecting with business owners where they are most active.

campaign automation in quickmail with send times and triggers

  • Using Analytics to Refine and Optimize Your Outreach Strategy: Tools like QuickMail provide detailed analytics and reporting features. Track key metrics such as open rates, response rates, and conversions to understand what works best. Use A/B testing to determine which messages resonate most with your audience, allowing you to refine your outreach strategy for better results.

  • Integrating CRM Systems for Efficient Client Management and Follow-Up: Integrate CRM systems like HubSpot with QuickMail to centralize client data, interactions, and communications. Store and access important client information to personalize outreach and follow-up communications. Automated follow-up reminders ensure no lead is overlooked, improving your client management processes and increasing your chances of converting leads into clients.

    Automating Outreach CampaignsStreamlines the outreach process with personalized email sequences and follow-ups Ensures consistent communication with potential clients Automated follow-up reminders ensure no lead is overlooked
    Using AnalyticsProvides detailed analytics and reporting features Tracks key metrics such as open rates, response rates, and conversions
    Integrating CRM SystemsCentralizes client data, interactions, and communications

    By leveraging these tools and strategies, you can enhance your cold outreach efforts and attract new clients for your cleaning business more effectively.

    Get More Clients for Your Cleaning Business With QuickMail

    When it comes to growing your commercial cleaning business, scaling your cold outreach efforts is essential. That's where QuickMail comes in. 

    With its powerful features and user-friendly interface, QuickMail can help you streamline your outreach processes, increase efficiency, and get more clients for your cleaning business.

    Key Benefits of Using QuickMail:

    • Automate Your Outreach Campaigns: QuickMail allows you to set up personalized email sequences, reaching a larger audience without losing the personal touch.

    • LinkedIn Automation: QuickMail also offers LinkedIn automation, enabling you to connect directly with facility managers and decision-makers, showcasing your credible profile.

    • Track Performance with Analytics: Use QuickMail’s analytics to monitor the performance of your campaigns. Track key metrics to understand what works and refine your strategy for better results.

    • CRM Integration: Integrate QuickMail with your CRM system to streamline client management. Keep all client interactions organized and ensure timely follow-ups.

    Implementing QuickMail into your cold outreach strategy is a smart investment for your commercial cleaning business. With its features like automation, analytics, and CRM integration, you can effectively scale your efforts and reach a broader audience. 

    Try QuickMail's free trial today and watch your client base grow.